• The racquetball host facility (hereinafter "Club"), and
  
• A local organizing committee (hereinafter "LOC"). LOCs are recommended to be (but not limited to) State Racquetball Associations. If not, the designated LOC must have a letter of recommendation from the State Racquetball Association.
  
• As a third-party option, it is strongly recommended that the local agency responsible for the promotion of sporting events (i.e. Convention & Visitors Bureau, City or State Sports Corporation, Chamber of Commerce, etc.) be contacted for additional support.

NOTE: It is possible for an event to utilize multiple venues to access the minimum number of courts, but reliable transportation must be provided at no expense to the USRA or to the participants.

• The Snack Bar/Restaurant and Pro Shop facilities of the Club will be open during normal operating hours at a minimum (if not the entire duration of the event), with products and services available at normal established rates.
  
• Championship/exhibition court will be reserved for USRA sponsor fulfillment, with front wall signage exclusive to USRA sponsors.
  
• A public address system capable of reaching participants at all major locations within the Club will be available at the tournament control desk.An appropriately sized area will be designated for tournament control with the Club supplying two eight-foot tables and four chairs.
  
• Space designated for promotional/sales items, with display tables.
  
• Space designated for sponsor display booths, as needed.
  
• Secured office space designated for media services, with sufficient work area, telephone, grounded electrical outlet, dedicated outside modem line, plus access to fax machine and copier.
  
• Parking will be made available free of charge to the participants and staff.
  
• The Club will be available 24 hours in advance of the competition for USRA representatives to set-up and prepare for the event. Maintenance staff of the club will be available to assist with technical or logistical aspects of the facility, including hanging of banners and court decals.
  
• The Club will provide 10 practice courts (6 at the High School Nationals), to all participants at no charge, 24 hours prior to the first day of competition. Court reservations may be required and scheduling of any unused courts will be allowed on a space available basis.
  
• The Club will be responsible for maintenance of the courts and facility for the duration of the event including all housekeeping responsibilities, plus preparation and maintenance of the hospitality area by replenishing water (or a sports drink) and fruit during all hours of the event. Staff to clean courts, fix lighting or handle any unexpected court conditions will be available during all competition hours.
  
• Will work with the LOC in developing leads and securing sponsors for the event.
  
• Any enhancements or additional amenities provided by the Club for the benefit of the participants will be welcomed by the USRA, and will enhance site bid packages.

• The LOC will identify a host hotel capable of providing a sufficient number of rooms for participants and have space available for the dinner banquet, if specified. The hotel should be as close to the tournament facility as possible, preferably within walking distance. The USRA will approve and execute an agreement with the hotel, to include a number of complimentary rooms for the USRA staff and an assessment to the USRA built into a competitive room rate. The cost for the banquet will be borne by the USRA, which will determine the menu and format. Please refer to the table, noting the estimated number of entrants, per event.
  
• Secure limited hospitality for the event which will include:
  • Morning coffee and donuts/pastry/bagels.
    
  • Fruit provided for all hours of competition.
    
  • Beverages (water and/or sports drink) for all hours of competition.
• Secure transportation for all participants from:
  • Airport to Hotel to Airport (may be at a fee if published in the entry form and utilizing standard services i.e. Airport Shuttle, etc.)
    
  • Hotel to Club to Hotel (at no expense to the participants, if the hotel is not within reasonable walking distance to the club)
• Assist and support the Club and USRA in the planning, coordination, and execution of the event with available staff and expertise.
  
• Optionally, create and produce an event program which may contain advertising sold to raise funds for expenses of the event and to raise money for a designated cause.
  
• Optionally, sell local sponsorships to raise funds for expenses of the event and to raise money for a designated cause. Local sponsors must not conflict with established USRA sponsors and are subject to refusal by the USRA Agreements with local sponsors for court decals, on-site banners, on-site displays, or product sampling must be authorized by the USRA.
  
• Any enhancements or additional amenities provided by the LOC for the benefit of the participants will be viewed favorably by the USRA

• Pay the Club a court usage fee, based upon the number of players in the event.
  
• Provide hospitality sponsors, if available, from national programs.
  
• Fully execute the event, including receipt/processing of entries, draw, match scheduling, tournament desk operation, results and awards.
  
• Retain the right to develop and sell event souvenirs, including the official tournament shirt, etc.
  
• Retain/hire an official stringer for the event.
  
• Recognize the Club and LOC in published entries/applications, and promotional materials.
  
• Recognize the Club, LOC and any applicable local sponsors in advance media/PR materials.

PLEASE FORWARD INQUIRIES TO:
Jim Hiser, Executive Director
1685 West Uintah
Colorado Springs, CO 80904-2906
Tel: 719-635-5396, ext. 130
Fax: 719-635-0685

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